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Leading a Productive Meeting
No one likes meetings for the sake of meetings. They disrupt workflow and leave you with the feeling that the organizer doesn’t appreciate your time. Also, this begs the question, what can leaders do to run more engaging, effective meetings?
1. Be Exclusive
It all serves one purpose: only invite essential personnel, and you’ll find things stay on track.
2. Ditch PowerPoint
Visuals can be a great tool, but if you’re using PowerPoint as a crutch, your meeting is going to feel like it’s on life support.
3. Assign Pre-Work
Far more specific and effective than an agenda alone is assigning pre-work. Using pre-work regularly, managers will encourage preparation and engage employees.
4. Adopt An “Everyone Plays” Mentality
Sick of being the only one talking for an entire meeting? Assign relevant roles, topics or updates that each participant (or most) can share with the group.
5. Open With A Bang
Start with a focused “attention getter” that will put your meeting in context. Before going over agenda or thank yous, ask a provocative question, state an interesting statistic, quote someone or tell a story.
When putting together your plan, think about the ultimate goal you’re looking to achieve in the meeting (e.g., is it a brainstorming session, or do you need to finalize some key action items?). Then, work backward to determine what needs to be discussed to reach that goal, what questions need to be answered, and what responsibilities need to be assigned.
In addition to these agenda items, also think about the people who will be attending. How many people will there be? Do they know each other? What are their personalities? What typically distracts them? This will help you decide if you need to build in any extra time at the beginning of the session.
Leading Productive Meetings Seminar 1
Leading Productive Meetings Seminar 2
Leading Productive Meetings Seminar 3
Leading Productive Meetings Seminar 4
- Lesson 1 – Ensuring Everyone is Attentive and Listening
- Lesson 2 – Agenda: Being on Time
- Lesson 3 – Alternative View Points and Feedback Tips
- Lesson 4 – Leadership Tips
- Lesson 5 – Keep the Meeting on Topic
- Lesson 6 – Teaching What You Prepared
- Lesson 7 – Commitments
- Lesson 8 – Taking Minutes
- Lesson 9 – Reviewing Action Items
Leading Productive Meetings Seminar 5
Leading Productive Meetings Seminar 6